Privacy Policy

Last updated: March 2026

ClubPort ("we", "us", "our") is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your information when you use our platform.

Information we collect

We collect information you provide directly:

• Account information — Your name, email address, and password when you create an account.
• Profile information — Optional profile details like your display name and avatar.
• Content — Messages, files, and other content you post on the platform.

We automatically collect certain technical information:

• Usage data — Information about how you use the platform, such as pages visited and features used.
• Device information — Browser type, operating system, and IP address for security and troubleshooting.

How we use your information

We use your information to:

• Provide and maintain the ClubPort service
• Send you important notifications about your account
• Respond to your support requests
• Improve and develop new features
• Protect against fraud and abuse

Information sharing

We do not sell your personal information. We share your information only in these limited circumstances:

• Within your organization — Other members of your club can see your profile and messages within that community.
• Service providers — We use trusted third parties for hosting, email delivery, and other essential services. They are bound by confidentiality agreements.
• Legal requirements — We may disclose information if required by law or to protect rights and safety.

Data security

We implement appropriate security measures to protect your information, including encryption in transit and at rest, secure authentication, and regular security reviews.

Data retention

We retain your information for as long as your account is active or as needed to provide services. If you delete your account, we will delete or anonymize your personal information within 30 days, except where we need to retain it for legal purposes.

Your rights

You have the right to:

• Access the personal information we hold about you
• Correct inaccurate information
• Delete your account and associated data
• Export your data in a portable format

Cookies

We use essential cookies to keep you signed in and remember your preferences. We do not use tracking cookies or third-party advertising cookies.

Changes to this policy

We may update this policy from time to time. We will notify you of significant changes by email or through the platform.

Contact us

If you have questions about this privacy policy or your data, contact us at hello@afterimage-dev.com